Staffing & secondment
More placements, not more admin
Your consultants were hired to match candidates with clients. Yet a large part of their week goes to contracts, timesheets and sick reports. We automate that admin, so you can grow without your back office growing with you.
Our approach
How we approach it
Strategy
Together, we map out which process costs the most time and carries the most risk, and what automation can achieve there.
Implementation
We build the automation on the systems you already use, tailored to the requirements of your industry.
Maintenance & growth
We monitor and maintain the automation, and tackle the next process together.
Processes in practice
Where most time is lost, and what we do about it
Contract management
Managing contracts efficiently is a core activity for staffing agencies. Robotic Process Automation (RPA) speeds up tasks such as creating, renewing or terminating placement contracts. Fixed-hours offers and housing agreements can also be processed automatically, which saves time and prevents human error. Smart contract management keeps your administration accurate and makes both clients and candidates happier.
Candidates and absenteeism
Managing candidate data and absence registration is a daily challenge for staffing agencies. Automations can create candidate profiles, request VOGs (certificates of conduct) and start onboarding processes. Processing sick reports and return-to-work notifications can also be automated, so your data is always up to date and error-free. This makes administrative processes faster and more accurate.
Time registration
Accurate time registration is essential for correct payroll and invoicing. Automations make it easy to enter, check and approve the hours of large clients. Preparing payroll and entering sick hours can also be fully automated. This makes the workflow more efficient and reduces the risk of administrative errors.
Other administrative tasks
Besides the core processes, there are other administrative tasks that benefit from automation, such as adjusting wages and rates, updating cost prices or posting vacancies. More complex processes, such as collecting and processing CJIB traffic fines or bank statements, can be automated too. This gives your team more time for strategic work.
AI in the staffing industry
Artificial Intelligence (AI) adds an extra layer of intelligence to automation. With AI, vacancy texts can be generated automatically, job characteristics can be recognized and e-mails can be categorized. By combining AI with RPA, employment agencies can not only work more efficiently, but also proactively respond to trends and customer needs.
Is your process not listed?
Every company works differently. In an initial meeting, we will look together at where you are spending the most time.
Frequently asked questions
Good to know
Is automation worthwhile for a smaller staffing agency too?
Yes. Contract management, time registration and absence management matter at any size. With more volume you earn back the investment faster, but smaller teams save time too.
Does this work with our payroll, planning or CRM software?
Yes. We connect to the systems you already use. You don't need to switch or make major changes.
How do you handle candidates' personal data?
Carefully and verifiably. We work according to the requirements of our ISO 27001 certification and map out privacy requirements as early as the Strategy phase.
Which work shouldn't be on your consultants' plate anymore?
We’ll figure that out together during a no-obligation consultation.
